Как правильно хранить документы в офисе

Каждый офисный работник имеет своё небольшое рабочее место. Постепенно оно заполняется различными документами и канцелярскими принадлежностями. Чтобы освободить место и оптимизировать процесс работы, нужно научиться правильно хранить документацию. Узнать подробнее, как хранить документы можно на сайте https://antresol24.ru/xranenie-dokumentov/.

Как хранят документы лучшие работники

Для хранения архивных документов можно использовать простые папки из картона. Подобные изделия представляют собой два плотных листа картона на завязках. Такая папка может хранить до 500 листов. Для архива самый приемлемый вариант. Папку можно подписать, чтобы знать, какие именно документы хранятся в ней.

Большой популярностью так же пользуются специальные папки-регистраторы. Такие изделия представляют собой два более плотных листа картона, которые соединены друг с другом специальным креплением.

Такая папка достаточно вместительный, её можно поставить вертикально и сложить в шкаф на полку. Каждую папку подписывают. Если нужно найти конкретный документ, то проблем с его поиском не возникнет.

Однако, недостаточно просто распределить документы по папкам, нужно соблюсти и некоторые другие рекомендации:

  • Работник должен придумать свою особенную технологию сортировку документов по видам, дате, важности и прочее.
  • Необходимо иметь несколько папок про запас, и не набивать полки папками до самого упора, иначе искать нужный документ будет сложно.
  • Документы, над которыми работа велась недавно, или ведётся сейчас, должны храниться отдельно от старых документов.

Кроме этого, каждому отдельному проекту нужно назначить свой цвет. На папку нужно наклеить небольшой отрезок цветной бумаги необходимого оттенка. Это заметно упростит задачу, когда нужно будет искать документ определённого назначения, месяца или года.

Не стоит забывать и про то, что внутри папки можно прикрепить небольшие ярлыки с надписями и цифрами, для более удобного поиска. Самые важные и свежие документы должны всегда быть под рукой. Если есть возможность, нужно установить над рабочим местом несколько дополнительных полочкек.

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